Hui ā tau is the annual conference for Te Rōpū Whakahau. This event provides members with an opportunity to network, seek new challenges and develop new skills. Hui ā tau provides a platform for local iwi and hapū to connect with Māori library, culture, knowledge and information workers and the work they do. They also have a rare chance to gain a greater appreciation of the sector and how they might influence services and service delivery.
Hui ā tau are usually organised by one rohe, with members volunteering to participate on the organising committee, and completing tasks to ensure the event is a success.
Guidelines for organising the Hui ā tau
Begin by organising a hui with members within the rohe to:
- Confirm membership of the Komiti Whakahaere and set a date
- The Komiti Whakahaere must provide regular updates to Ngā Kaiwhakahau. Ideally a member of Ngā Kaiwhakahau will be part of the Komiti
- Seek suggestions for the programme. Aim to include a balance of professional development, tikanga and te reo
- Draft a programme with dates and submit to Ngā Kaiwhakahau for review
Komiti Whakahaere Duties
- Organise regular meetings
- Confirm the dates for the Hui ā tau as soon as possible and advertise this on the website
- Find a venue
- Liaise with tangata whenua
- Delegate responsibilities as required.
- Identify a facilitator
- Seek sponsorship
- Marketing (regular updates via online pānui)
- Provide regular reports to Ngā Kaiwhakahau
- Produce a Proposed Budget Plan that includes projected numbers
- Determine the registration fee based on the proposed budget
- Provide a registration brochure that includes the venue, dates, registration fee and draft programme as soon as possible so that members can seek attendance support and approval.
At the conclusion of the Hui-ā-Tau, a comprehensive report is to be provided to Ngā Kaiwhakahau which will assist future Komiti Whakahaere. This report will include details of sponsorship, a summary of delegates evaluation/feedback, lessons learned and recommendations.
Full registration includes all days and all events. Alternative registration options include: Day registrations, Early-bird registrations, and Hākari or single event tickets may be made available.
The maintenance of accurate financial records is of the utmost importance. It is essential that each Hui ā tau organising committee be made aware of their financial obligations for running the event.
Budget updates should be sent to the Kaitiaki Pūtea as changes are made. All expenses must have an invoice or receipt and these forwarded to the Kaitiaki Pūtea. If deposits are required prior to the event (e.g. marae, catering), the details (amount, name, postal address) are to be sent to the Kaitiaki Pūtea.
Compulsory Programme Requirements
- Powhiri and Poroporoaki
- Karakia o te ata
- Hākari / Pō whakangahau
- Awards Presentations – Robin Hakopa, Meri Mygind
- Sector professional content
- Te reo and tikanga component
- Ngā Kaiwhakahau
- Local content
- Local expertise
- Haerenga, sites of significance
- Open forum
- Hire age of equipment e.g. data shows etc
- Koha and Travel for speakers
- Facilitator’s fee